GoHighLevel Bridge in n8n

What it does

1. Every 5 minutes n8n asks GoHighLevel for new inquiries it has not checked yet.
2. It checks that list itself instead of trusting it, and drops anyone already checked.
3. For each person it checks that every detail is filled in, that they live in Oregon, that the date of birth is real, that they are at least 6 and that their insurance is on the practice's list.
4. It writes the answer on the contact: ready or needs info, with a short note saying what is missing, and a tag.
5. It remembers who it has checked, so nobody is checked twice.

What keeps it safe

• n8n runs on a private computer and reaches out to GoHighLevel. Nothing outside can reach in.
• It only writes a status, a note and a tag on the contact.
• A failed lookup or write is tried up to 5 times. If it still fails, a person gets an alert that names the contact, so a failure is never silent.
• Insurance it does not recognise, like Aetna here, is marked needs info for a person to check, not rejected.

How I tested it

• 461 live checks passed with 0 failed against a stand-in for GoHighLevel, plus 103 of 103 rule cases for dates of birth, ages, states and insurance names. Some details of the stand-in were my best guesses at how GoHighLevel answers, and the first real run showed one was wrong.
• A repeat run found nothing to do and wrote nothing. Every contact stayed exactly as it was.
• On 27 October the first run on the real account found 5 contacts and wrote all 5 with no failures. All 5 came out needs info because GoHighLevel sends the date of birth as a number, not the text my stand-in used. I fixed the check.
• When I made the test server answer with an error 5 times, the run stopped without writing anything and raised an alert. The next run wrote the 3 waiting contacts.

Built with

• n8n
• GoHighLevel